How to Transcribe an Audio File in Microsoft Word


How to Transcribe an Audio File in Microsoft Word

Are you searching for an straightforward method to transcribe audio to textual content in a doc? If you’re a Microsoft 365 subscriber, you should utilize Microsoft Word. Here’s how.

Microsoft offers an audio transcription service for Microsoft 365 premium subscribers. This characteristic permits you to dictate a file in real-time and convert it to a doc. You also can take an current audio file and transcribe it right into a Word doc. This characteristic comes in useful while you want to transcribe a lecture out of your professor or an essential presentation out of your boss or different colleagues.

Note: For this to work, you want to  use the web model of Microsoft Word and have a sound Microsoft 365 subscription.

How to Transcribe Audio in Microsoft Word

To transcribe an audio file, you want to have Word on-line. If you attempt the free model, it is going to immediate you to join a premium account.

To get began, use the next steps:

  1. Head to Word Online and signal in when you aren’t already. open Word Online transcribe an audio file to microsoft word
  2. Open a brand new or current doc or create a brand new one.
  3. You can start a Microsoft Word transcription by opening the Home tab, clicking the dropdown arrow subsequent to the Dictate button, and clicking Transcribe.transcribe an ausio file to microsoft word
  4. A transcribed message will seem. You can add an current recording to begin transcribing or begin a brand new one. First, we’ll check out creating a brand new recording.transcribe an audio file to microsoft word
  5. Click the Start recording button. If that is your first time recording a message, you’ll be required to give your PC’s microphone entry to Word.give Windows permission to microphone
  6. Begin recording your message and while you’re completed, click on the Pause button — and click on the Save and transcribe and transcribe now

The period of time it takes to full the transcribe course of will differ relying on the quantity of knowledge you will have. But after it’s full, it is going to load to OneDrive for later use.

Managing Transcriptions in Microsoft Word

If there may be multiple speaker in a Microsoft Word transcription, they’ll be recognized as “Speaker 1,” “Speaker 2,” Speaker 3,” and many others.

transcribe an audio file to microsoft to word

It’s additionally essential to word that you may edit transcriptions. For instance, grasp over the part that wants an edit and click on the pencil icon to edit it.

Type in your edit and click on the Confirm button.

 confirm option

When you’re prepared to place the transcription in your doc, click on the Add to doc button on the backside.

transcribe an audio file to microsoft word

That’s it. Now the audio recording you probably did will seem in the Word doc. The person can click on and pay attention to the audio hyperlink. However, any textual content edits you make will simply be textual content and no audio.

How to Transcribe an Existing Audio File in Word

You also can have Word transcribe an current audio file utilizing the identical device.

To transcribe an audio file to Microsoft Word, use the next steps:

  1. In Word Online, click on the Home tab.
  2. Click the down arrow subsequent to Dictate and choose Transcribe.transcribe an ausio file to microsoft word
  3. Next, click on the Upload audio. Note that Word helps WAV, MP4, M4A, and MP3 audio file codecs. If you will have a FLAC, OGG, or different codecs, you’ll want to convert it first.transcribe an audio file to Microsoft Word
  4. Navigate to the situation of the audio file you need to use. The transcribing course of can take a number of minutes, so be sure that to go away the window open till it’s full.navigate to file
  5. When the transcription is full, you’ll get the textual content in the panel. Just like dictating your audio, you possibly can go in and edit it if you need. document with audio and text
  6. After making the edits you want, the transcription with a hyperlink to the audio will return to the doc.transcribe an audio file to microsoft word

Working With Audio Files in Microsoft Office

While it’s not excellent, this selection can save lots of time when you want to transcribe audio to a doc—particularly when you’ve got a superb mike and the speaker is evident and annunciates.

You can do different cool issues with Microsoft Office apps, like sprucing up your shows by including audio to PowerPoint. Along the identical strains, while you transcribe an audio file in Microsoft Office, you may as well report voiceovers in PowerPoint. And when you’re a Google Docs person, it’s attainable to add audio to Google Slides.