How to Set Out of Office in Teams


How to Set Out of Office in Teams

The most typical query that arises amongst Teams customers is how to set out a message in Teams after they plan for a trip or lengthy depart. When occurring a trip or taking a break, you usually flip off the notifications of your chatting apps. But individuals who don’t find out about your absence ship messages even when the standing is offline. However, in contrast to different apps, Microsoft Teams provides you a function referred to as Out of Office (OOO) that will probably be helpful in your absence. Out of Office (OOO) in Teams permits you to set a message and schedule a date, which is displayed to anybody who texts you in your absence. You could not know the way to set Out of Office in Teams or what to write in working from dwelling out of workplace message, so research the next information to study it.

How to Set Out of Office in Teams

How to Set Out of Office in Teams

There might be varied explanation why anybody would need to use Out of Office setting. Some of them may be:

  • Out for conferences, consumer conferences, or workshops.
  • When you might be on maternity or sick depart for a number of days.
  • If you’re taking a private day.
  • If you might be on trip for some days.

A listing of strategies to set Out of Office in groups is given beneath. Follow the directions rigorously.

Method 1: Through Set Status Message Feature

You can set an Out of Office message out of your profile image. This step is primary and simple to comply with:

1. Hit the Windows key, sort Microsoft Teams, then click on on Open.

open microsoft teams. How to set working from home out of office message

2. Click in your profile image.

Click on your profile picture. How to Set Out of Office in Teams

3. Then, click on on the Set standing message possibility, as proven.

 Click on Set status message. How to set working from home out of office message

4. Select Schedule out of workplace possibility.

 Select Schedule out of office option. How to Set Out of Office in Teams

5. Toggle on Turn on automated replies.

Toggle on Turn on automatic replies. How to set working from home out of office message

6. Type the message in the field beneath the Out of workplace message possibility.

Type the message in the box below Out of office message option. How to Set Out of Office in Teams

7. Mark the choice Send replies outdoors my group possibility, then choose All exterior senders.

select All external senders. How to set working from home out of office message

8. Mark the choice Send replies solely throughout a time interval, then set the date and time.

set the date and time

9. Click on the Save button.

Click on Save button. How to Set Out of Office in Teams

Also Read: How to Keep Microsoft Teams Status Available

Method 2: Through Microsoft Team Settings

Likewise, you possibly can set Out of Office messages out of your Settings. Here’s how to set Out of Office in Teams Settings.

1. Open the Teams app and click on on the three dots icon, as proven.

Click on three dots icon

2. Select Settings from the record.

Select Settings from the list

3. Scroll down to discover Out of Office and click on on the Schedule button.

Scroll down to find Out of Office and click on Schedule button. How to Set Out of Office in Teams

4. Follow steps 5-8 from Method 1.

Also Read: How to Turn On Microsoft Outlook Dark Mode

Method 3: Through Microsoft Outlook App

If you might have the identical account for Microsoft Teams and Outlook, establishing an Out of Office message in Outlook will synchronize it with Microsoft Teams. So, comply with these steps to set Out of Office in Teams.

Note: The message shall be synchronized in its personal will. It doesn’t occur immediately. Moreover, you possibly can solely set an Out of Office message in Outlook if you’re utilizing an Outlook electronic mail or a Microsoft account electronic mail.

1. Go to the Outlook website in your browser.

2. Click on the Settings icon, as proven.

Click on the Settings icon

3. Select the Mail possibility in the Settings.

Select Mail option in the Settings. How to Set Out of Office in Teams

4. Click on the Automatic Replies possibility, as proven.

Click on Automatic Replies option

5. Toggle on Automatic replies.

Toggle on Automatic replies on switch. How to Set Out of Office in Teams

6. Now, mark the choice Send replies solely throughout a time interval and set the time, as proven.

mark the option Send replies only during a time period

7. Mark the beneath choices in accordance to your requirement.

  • Block my calendar for this era
  • Automatically decline new invites for occasions that happen throughout this era
  • Decline and cancel my conferences throughout this era

Mark the below options according to your requirement

8. Type the message in the field beneath and click on on the Save button.

Type the message in the box and click on Save button. How to Set Out of Office in Teams

Thus, these are the strategies to set Out of Office in Teams.

Also Read: Where are Microsoft Teams Recordings Stored?

How to Turn Off the Out of Office

Here we now have listed two strategies to flip Off the Out of Office function in Teams.

Method 1: On Microsoft Teams

You can flip off Out of Office in Teams earlier than the preset date to cease it from displaying the message. After the set date, Teams mechanically stops the show of the message.

1. Launch the Microsoft Teams app from the Windows Search bar.

Open Microsoft Teams

2. Click on the three dots icon, as proven. 

Click on the three dots icon. How to set working from home out of office message

3. Click on the Settings possibility from the record.

Click on Settings option from the list. How to Set Out of Office in Teams

4. Scroll down to discover Out of Office, then click on on the View button.

click on View button. How to set working from home out of office message

5. Toggle off the Turn on automated replies possibility.

Toggle off Turn on automatic replies switch

6. Click on the Save button.

Click on Save button. How to set working from home out of office message

Option II: On Microsoft Outlook

As we mentioned in case you have set Out of Office in Outlook, it will likely be syncing in Microsoft groups. So, you want to flip off the Out of the Office setting from Outlook.

1. Open the Outlook browser model.

2. Click on the Settings icon, as proven.

Click on Settings icon. How to Set Out of Office in Teams

3. Select the Mail possibility in the Settings.

Click on Settings icon

4. Click on the Automatic Replies possibility, as proven.

Click on Automatic Replies option. How to set working from home out of office message

5. Toggle off the Automatic replies on possibility.

Toggle off Automatic replies on switch. How to Set Out of Office in Teams

6. Click on the Save button.

Click on Save button. How to set working from home out of office message

Also Read: Best 10 Microsoft Teams Features

How to Write Working from Home Out of Office Message

Here is an outline of what you want to keep in mind when composing your message:

  • Ensure it’s up to date- It is just not signal in case your message is just not correct. Update your message frequently.
  • Provide extra contact information- Make certain to point out the contact data of different colleagues in the occasion of an emergency.
  • Mention the date of your return.
  • Follow firm coverage and take into account company culture- Do not compose foolish messages Out of Office that leads to a foul impression.
  • Be grateful on the finish of your message.

Frequently Asked Questions

Q1: How to set Out of Office from telephone?

Ans: In the Android Teams app, you wouldn’t have the precise Out of Office possibility, however you could find the Set standing message possibility that may present individuals your standing after they message or point out you.

Q2: Does Out of Office message have any phrase rely restrict?

Ans: Yes, you might have a 280-words rely restrict.

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The above strategies ought to provide help to to know the reply for how to set Out of Office in Teams with none difficulties. We hope that this information on how to write working from dwelling Out of Office message was useful. Let us know which technique labored for you finest. If you might have any queries or, solutions then be happy to drop them in the remark part.