How To Give Control in Teams to Switch Presenter


Microsoft Teams continues to add new options and methods to have interaction assembly attendees. Sometimes if you’re a presenter in a Teams assembly, you’ll need to enable another person to current or give management to another person in the assembly. We’ll run by means of the alternative ways to current and the way to give management in Teams to another person.

The info under applies to all Microsoft Teams conferences, together with breakout periods and webinars. Some options, like PowerPoint Live, are solely out there whereas utilizing the desktop model of Teams and can’t be accessed in case you’re operating Teams in an internet browser.

How To Give Control in Teams to Switch Presenter

Sharing Content in a Teams Meeting

When you’re in a Teams assembly and choose the Share button, you’ll be able to select to share content material in alternative ways:

  1. Share your display: This possibility will enable assembly attendees to see something that’s on the monitor you choose.
  2. Share a particular window: This possibility will solely enable attendees to see the particular window you select to share.
  3. Create a Whiteboard: This possibility will launch the Whiteboard app so assembly attendees can collaborate. 
  4. Share a PowerPoint: Select a particular PowerPoint file to current to assembly attendees.
How To Give Control in Teams to Switch Presenter

When you select to share a PowerPoint presentation (moderately than sharing the particular window the PowerPoint is in), assembly attendees will get a number of further options, and so will you. 

When you share a presentation utilizing PowerPoint Live, attendees might be ready to transfer by means of the slides in your presentation at their very own pace. Don’t fear—assembly attendees received’t management what different attendees see. You’ll nonetheless be in management of your presentation. However, if an attendee desires to skip a number of slides forward to see what’s coming, they will. When they’re prepared, there’s a sync button which is able to sync them up with the presenter.

How To Give Control in Teams to Switch Presenter

If you don’t need attendees to transfer by means of the presentation on their very own, you’ll be able to toggle that function off by deciding on the attention icon on the management panel that seems on the presentation.

When you share a presentation by way of PowerPoint reside, you’ll give you the chance to see your notes, slides, and the viewers whilst you current. This is a function that Teams customers have been clamoring for, and we’re thrilled to see that Microsoft listened.

How To Give Control in Teams to Switch Presenter

You’ll additionally get entry to multi-colored laser pointers, pens, and highlighters to assist in your presentation.

Roles in Teams Meetings

First, let’s get clear concerning the numerous roles out there in Teams conferences. The one who creates the hyperlink to be part of the assembly is the organizer. That particular person has final management and might do issues that no different attendee can do like handle breakout rooms.

The organizer can designate different assembly attendees as presenters. Only the organizer and presenters can share content material throughout the assembly. Besides the organizer and presenters, everybody else in the assembly is named an Attendee.

How To Give Control in Teams to Switch Presenter

The organizer can set presenters in advance of the assembly or on the fly throughout the assembly. To set presenters in advance of the assembly, the assembly organizer ought to choose the Meeting Options hyperlink in the calendar invitation for the assembly.

An online web page will open the place you’ll be able to select who might be ready to current throughout the assembly. 

How To Give Control in Teams to Switch Presenter

If you select Specific individuals, subsequent sort in the names of the individuals who you need to be Presenters.

How To Give Control in Teams to Switch Presenter

How To Promote an Attendee to Presenter in Teams

If you’re the assembly organizer, it’s simple to promote a gathering attendee to presenter throughout the assembly itself.

  1. Find the attendee in the participant listing.
  2. Select the More choices (three dots) hyperlink subsequent to the attendee’s identify.
How To Give Control in Teams to Switch Presenter
  1. Select Make a presenter.
How To Give Control in Teams to Switch Presenter

Now that particular person might be ready to share content material throughout the assembly.

Presenting vs. Taking Control

It’s essential to perceive the excellence between presenting in a Teams assembly and taking management of shared content material. 

Apps like GoToMeeting and Zoom have methods for assembly attendees to take management of one other attendee’s pc. This normally occurs in distant help periods. So far, Microsoft Teams has not offered that performance. However, Teams does enable presenters to give restricted management to one other attendee, and attendees can request management from presenters.

Obviously, it’s best to solely give management in Teams to somebody you belief. 

How To Give Control in Teams 

In Microsoft Teams, if you would like another person in your assembly to edit a file you’re sharing or take over your presentation, you may give management to that particular person. It’s like including a second, simultaneous presenter. You’ll each give you the chance to management what’s being shared. You can take again management any time you need.

You can solely give management to another person in your Teams assembly if you’re presenting. Mouse over the content material you’re sharing to activate the sharing toolbar and choose Give management.

How To Give Control in Teams to Switch Presenter

From there, choose the particular person you need to give management to. The particular person you need to give management to will obtain a notification letting them know that you really want to share management of the presentation with them. When you share management with another person, they’ll give you the chance to make edits and different adjustments to the shared display. 

How To Give Control in Teams to Switch Presenter

If you need to take management again from them, merely choose the Cancel Control button.

How To Request Control in Teams

Requesting management whereas somebody’s presenting in Teams works equally. Simply choose the Request management button. The presenter can then select to Allow or Deny your management request.

How To Give Control in Teams to Switch Presenter

When you now not need management, you’ll be able to choose the Release management button.

Get Comfortable with Microsoft Teams

Love it or hate it, it doesn’t seem like Microsoft Teams goes away any time quickly. If your employer makes use of Teams, it’s value studying a number of Teams tips and tricks to get extra snug with all its options. 

You can examine a number of methods to run polls in Teams conferences or learn the way to disguise your mess by altering your background in Teams.