How Do You Scan a Document to Your Windows Computer


We most likely use extra paper now than ever, though it’s simpler, sooner, and cheaper to take care of digital paperwork. So scan these paper relics into your Windows pc and recycle the paper.

How Do You Scan a Document to Your Windows Computer

What File Type Should I Use?

Most scan apps can save the file in a number of codecs: 

  • BMP: Also generally known as bitmap, that is an older picture file sort that’s seldom used.
  • TIFF: TIFF and TIF file sorts are greatest whenever you want excessive decision. Use this one if you would like to make high-quality prints of the scan. 
  • JPEG: Many individuals are conversant in the JPEG or JPG file format. It permits for saving scans with a smaller file dimension. However, there may be some lack of high quality.
  • PNG: Relatively new in contrast to the others, PNG filetype leads to file dimension a bit bigger than JPGs, but the standard is sort of the identical as the unique file. If doubtful, select PNG.
  • PDF: Adobe’s moveable doc file sort is greatest used for scanned textual content that wants to be readable by anybody on a display screen or paper. It’s a unhealthy alternative for scanning pictures because the file dimension shall be giant, and it doesn’t translate to the online effectively.

Scan Documents into Windows with Windows Scan App

The greatest a part of most printers is the scanner. It’s additionally the most typical manner to scan paperwork into Windows. How this works will differ a little from scanner to scanner.

Scanners, like these on all-in-one printers, have a flatbed or doc feeder (typically each).

  1. To begin a new scan, place the doc face down on the flatbed or facedown within the doc feeder. The precise orientation is determined by your mannequin of printer.
  1. Open the Microsoft Scan App. The all-in-one printer shall be proven beneath Scanner. Leave the Source as Auto-configured. Choose the specified file sort within the File sort dropdown. 
How Do You Scan a Document to Your Windows Computer
  1. Select Show extra beneath the File sort dropdown. 
How Do You Scan a Document to Your Windows Computer

You can set the place the ensuing file shall be saved by choosing Scans. If you permit it at Scans, it’s doubtless going to your Pictures > Scans folder. It will create the Scans folder if one doesn’t exist.

How Do You Scan a Document to Your Windows Computer
  1. Select the Scan button to begin the scanning. 
How Do You Scan a Document to Your Windows Computer
  1. There’s a scanning progress window. Depending on the scale of the scanned merchandise, this may increasingly take a few seconds to a couple of minutes.
How Do You Scan a Document to Your Windows Computer
  1. When the scan is completed, it can present you the file title, as proven within the yellow rectangle. To view the scanned file instantly, choose the View button. It will open within the default picture viewer for the file sort. Otherwise, select Close.
How Do You Scan a Document to Your Windows Computer

Scan to Windows with Windows Fax and Scan

Yes, Windows Fax and Scan remains to be obtainable. Although it’s older software program, it does enable for extra management over the scan. 

  1. To begin a new scan, place the doc face down on the flatbed or facedown within the doc feeder. Select New Scan to start the method.
How Do You Scan a Document to Your Windows Computer
  1. In the New Scan window, there are a number of scanning choices. You can change to a completely different scanner, create scanning profiles, and select between Flatbed and Document Feeder because the supply. You can also set the colour format as coloration, black and white, or grayscale. Then choose the file sort, DPI, and regulate the brightness and distinction. Select the Preview button to see what the scan will appear to be, then change the settings as wanted. 
How Do You Scan a Document to Your Windows Computer
  1. When prepared, click on Scan. Depending on the settings, the scan might take a little time.
How Do You Scan a Document to Your Windows Computer
  1. The scanned doc is proven within the giant preview space. Highlight the scan to be saved by single-clicking on it, then choose Save as.
How Do You Scan a Document to Your Windows Computer
  1. Navigate to the place you’d like to save the scan in Windows. This step permits you to choose a completely different file format. Choose from TIFF, BMP, GIF, or PNG, then select Save.
How Do You Scan a Document to Your Windows Computer

Scan Documents into Windows with an iPhone

You don’t want a particular app for the Apple iPhone to scan paperwork. It’s constructed into iOS as a part of the Notes app. To share to Windows, you’ll want both a Teams or OneDrive account and have that registered on the iPhone. If you don’t, you may electronic mail it to your self as effectively.

  1. Open the Notes app.
How Do You Scan a Document to Your Windows Computer
  1. Select the brand new notice icon.
How Do You Scan a Document to Your Windows Computer
  1. Select the digicam icon after which Scan Documents.
How Do You Scan a Document to Your Windows Computer
  1. Point the digicam on the doc to scan and get the picture as clear as potential. When prepared, faucet the circle to take the scan.
How Do You Scan a Document to Your Windows Computer
  1. There shall be a rectangle across the scanned picture. Tap and maintain the circles at every nook to match the rectangle to the doc to be scanned. When holding a circle, it enlarges and provides a magnified view of that nook for precision scanning. When prepared, choose Keep Scan to proceed.
How Do You Scan a Document to Your Windows Computer
  1. Another doc will be scanned and added to the identical notice by following steps 4 and 5. When carried out scanning, faucet Save.
How Do You Scan a Document to Your Windows Computer
  1. There’s one other probability to affirm the scan is nice. If it’s good, faucet Done.
How Do You Scan a Document to Your Windows Computer
  1. Select the three-dots menu.
How Do You Scan a Document to Your Windows Computer
  1. In the slide-in menu, choose Share Note.
How Do You Scan a Document to Your Windows Computer
  1. Select both OneDrive or Teams to share the scan as a PDF file. Now open OneDrive or Teams in your Windows machine and retrieve the scanned file.
How Do You Scan a Document to Your Windows Computer

Scan Documents into Windows with Google Drive

Older Android variations may scan paperwork immediately from the digicam app. In latest variations, scanning has been moved into the Google Drive app. 

  1. Open the Google Drive app and choose the plus button (+) close to the bottom-right nook.
How Do You Scan a Document to Your Windows Computer
  1. In the slide-in menu, choose Scan.
How Do You Scan a Document to Your Windows Computer
  1. Position the telephone digicam to seize the doc as you’d like, then faucet the scan button with the checkmark to make the seize.
How Do You Scan a Document to Your Windows Computer
  1. It robotically chooses the PDF doc sort. To scan extra pages, choose the plus icon within the backside left, proven right here with a yellow rectangle round it. When prepared, choose Save.
How Do You Scan a Document to Your Windows Computer
  1. In the Save to Drive display screen, you may change the doc title, which account to use, and what folder to save the scan. It defaults to My Drive
How Do You Scan a Document to Your Windows Computer

To save to one other folder inside Drive, faucet My Drive and navigate to the specified spot and faucet Select. The app returns to the Save to Drive display screen. Tap Save.

How Do You Scan a Document to Your Windows Computer
  1. If you might have the Google Drive app in your Windows pc, it can sync virtually instantly, and you may get the file in Windows File Explorer beneath the Google Drive folder. To ship the scan to your Windows pc, choose the three-dots menu for the doc.
How Do You Scan a Document to Your Windows Computer
  1. Select Share.
How Do You Scan a Document to Your Windows Computer
  1. Email it by Outlook, or share it to OneDrive or OneNote. Then it’s accessible in your Windows machine by a kind of apps.
How Do You Scan a Document to Your Windows Computer

Scan Documents into Windows with the Office App

You can use the Microsoft Office app as a scanning app on Android and iOS units. Microsoft additionally has the Lens app that works in the identical method. If you might have a Microsoft 365 license, go together with the Office app as a result of it will possibly do way more than simply scanning.

  1. Open the Office app and choose the plus-sign button to get the Quick Capture menu.
How Do You Scan a Document to Your Windows Computer
  1. In the brand new menu, choose Scan.
How Do You Scan a Document to Your Windows Computer
  1. Position the digicam over the doc. Office will robotically detect the perimeters of it. Tap the white circle to seize it.
How Do You Scan a Document to Your Windows Computer
  1. If wanted, regulate the borders by holding your finger on any of the handles and shifting it round. Select Confirm.
How Do You Scan a Document to Your Windows Computer
  1. Select Done to start saving the scan.
How Do You Scan a Document to Your Windows Computer
  1. Options enable for choosing the file format. It will be a picture, PDF, or Word doc. You can change the File Size, however notice that high quality can even change. To save to Windows, choose your OneDrive. It will sync with OneDrive > Documents folder in your Windows pc.
How Do You Scan a Document to Your Windows Computer

Transfer Scanned Documents into Windows with the Office App

The Office scan program has one other helpful characteristic whenever you need to scan a doc and entry it on a pc that isn’t yours. The Transfer Files motion can do this, and also you don’t even want a USB port or cable.

  1. In the Office app, faucet the Actions button.
How Do You Scan a Document to Your Windows Computer
  1. Scroll down to the Share recordsdata part and choose Transfer Files.
How Do You Scan a Document to Your Windows Computer
  1. In a browser on the pc, go to switch.workplace.com, sign up, after which choose Send.
How Do You Scan a Document to Your Windows Computer
  1. On the telephone, faucet Ready to Scan.
How Do You Scan a Document to Your Windows Computer
  1. When the switch web site opens it can present a QR code. 
How Do You Scan a Document to Your Windows Computer
  1. Scan the QR code with the telephone.
How Do You Scan a Document to Your Windows Computer
  1. The telephone (on the left) and the web site (on the best) will present a code. If the code matches, choose Pair on the telephone and net browser.
How Do You Scan a Document to Your Windows Computer
  1. On the telephone, choose the file or recordsdata you need to switch after which choose the checkmark close to the top-right of the display screen. You’ll see that the online browser is simply ready.
How Do You Scan a Document to Your Windows Computer
  1. When the switch occurs, the file will get downloaded to the browser’s default obtain folder. You’ll additionally see it within the net browser. Should you need to obtain it once more, mouse over Received and it turns into a obtain button. If you forgot one thing, return to the telephone and choose Send More Files.
How Do You Scan a Document to Your Windows Computer
  1. Remember to go to the pc’s browser and choose Connected, then Disconnect Phone to maintain your telephone safe.
How Do You Scan a Document to Your Windows Computer

There are a number of scan applications for Windows, iOS, and Android, however why not use the built-in scan apps we’ve coated? They’re already there, and we’re positive you’ll get pleasure from utilizing these strategies to save recordsdata and time.